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| February 22, 2006 Special Board Meeting Minutes |
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STERLING WOODS NEIGHBORHOOD HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS – SPECIAL MEETING WEDNESDAY, FEBRUARY 22, 2006 Pursuant to Sterling Woods Neighborhood Homeowners Association , Inc., By Laws Article VI - Meeting of Directors, a Special Meeting of the Board of Directors, Sterling Woods Neighborhood Homeowners Association, Inc. was held on Wednesday, February 22, 2006 at the home of Tom Temmel, 104 Sable Isle Ct.,Sanford, FL. This meeting was called by the Board President, Christopher Bartholomew and duly noticed to all homeowners. A quorum of the Board was present. Board members present: Christopher Bartholomew, Robert Peterson, Tom Temmel, Peter Arisman. Homeowner Paul Patete, 136 Pine Isle Dr. was also present at this meeting. The meeting was called to order at 7:12 P.M. Tim Atkins, EPM Services, Association Manager for Sterling Woods, represented management. The primary purpose of the Special Meeting was for the Board to review, discuss and take appropriate action on Association community beautification and special projects; investments; and any other matters which the Board deemed appropriate for this meeting in keeping with the items listed on the Agenda. Board members were asked to provide specific information and recommendations, including scope of work and any known estimated costs fro special projects; and / or any other supporting documentation and recommendations on Agenda items. The following is a summary of those items reviewed, discussed and acted on at this Special Meeting per the Agenda:
Further discussion and any action was tabled until the April 5, 2006 Board meeting. Robert Peterson indicated that he was planning to attend a trade show April 8 – 9, 2006. Options: keep current signs, change out poles and add frames. Board discussed feasibility of changing out the poles themselves, pouring concrete bases and adding anchor bolts for new poles. Project Coordinator: Robert Peterson. Tom Temmel to contact David Schmidt at Leavitt & Sons for additional information. Could be a rather “costly” project. Too many variables at this time. More information needed to review for materials and cost considerations.
Project Coordinator: Tom Temmel. Tom Temmel presented detailed information on the fountain and maintains all file references. Estimated cost: $5,000.00 1 year warranty on maintenance, parts and light. (Note: This item will have to be included in the 2007 Budget as a new expense item for replacement parts and maintenance.) Peter Arisman made a motion to spend $5,000.00 for purchase of the new fountain. Robert Peterson seconded the motion. All present were in favor; the motion passed unanimously. C. Investment Opportunities. (Robert Peterson) Additional information is needed for the Board to review additional investment opportunities and options; Robert Peterson to send email to Board members with investment options. Tom Temmel made a motion to purchase a short term CD up to $5,000.00. Robert Peterson seconded the motion. All present were in favor; the motion passed unanimously. Chris Bartholomew and Tom Temmel will take for action. D. Architectural Review Committee (Peter Arisman) E. Covenant Enforcement (Peter Arisman) Review of D,C,C & Rs required for updates. “DRAFT” letter to homeowners to be prepared by Peter Arisman for review to include such items as: lot maintenance and upkeep, condition of exterior of home, recommendations to homeowners, etc. This is an ongoing item of interest for the Board. Association Manager will provide the Board members with a copy of the Sylvan Pond Homeowners Association Charter and Guidelines that was adopted by their Board in 1992, last revised 1997, as a working reference.
Projects Coordinator: Tom Temmel Landscape Committee needs to review specific projects to be accomplished and put together a plan of action and milestones (POA & M), with recommendations and cost estimates. E.g., front sign; areas around the front retention pond. Chris Bartholomew has previous landscaping plans for Sterling Woods on file for review and reference. The Association has budgeted $2,200.00 for 2006. This topic is open for further review and discussion at the April 5, 2006 Board meeting.
Ongoing review and monitoring by the Board and neighborhood watch groups. H. Community Streets Resurfacing. (BOARD) Obtain information from the City of Sanford. This is a long term project.
Pending further review by the Board and possible discussion with Association attorney for interpretation of guidelines. (See December 7, 2005 and February 1, 2006 Board meeting minutes).
Project Coordinator: Chris Bartholomew with Tom Temmel. Rather expensive issue. FPL lease? Seminole County MSBU Street Light Program? Any information available from Leavitt & Sons? Tables for further research on light options and costs. There being no further business to come before the Board at this meeting, Peter Arisman made a motion to adjourn the meeting. Chris Bartholomew seconded the motion. All present were in favor. The meeting was adjourned at 8:53 P.M. |
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